7 Microsoft Word Hacks You Need to Know in 2023 - Keys-Shop
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7 Microsoft Word Hacks You Need to Know in 2023

Microsoft Word is used by hundreds of millions. Its simplicity—open it and start typing—conceals many functions and tools. These tools and features enable you customize this amazing productivity software and boost productivity and efficiency. Word documents are easy to create with the many tools and functionalities.

Word, the most common word processor, serves various professional and personal needs. Everyone can utilize the interface.

To save you time, we’ve selected some of our favorite Microsoft Word functions and features. Use these Word productivity tips to get more done faster.


First, Microsoft Word basics

Before we begin, let’s go over some general Basic ideas to keep in mind. These guidelines are not fixed in stone. But, you should always keep the following in mind while writing something:

  • Plan and conduct research. A well-researched paper is always excellent. Always arrange your materials and sources before beginning work! This helps you to begin your task with confidence without having to break your flow.
  • Make use of high-quality photos. Don’t settle for low-quality photographs if your paper demands them for illustration. Even if you don’t want to spend money on photographs, companies such as Pexels and Adobe Stock provide free images for you to use.
  • Understand your target audience. Are you putting together a business document? Is it a collegiate project? Or do you intend to write for children? Always know who your audience will be so you can tailor your presentation to their specific requirements.
  • Use caution while selecting typefaces. Fonts can make or ruin a paper. Always choose legible fonts that are appropriate for the style of your content. It’s also a good idea to use distinct fonts for your headers and body content.
  • Activate the grammar checker. Don’t forget to check your work for spelling and grammatical problems directly from Word! A well-written, clean paper will make a far better impression on your readers.

7 Microsoft Word Tips You Should Know

Mastering the ins and outs of MS Word may be quite gratifying, increasing your productivity, and your colleagues will enjoy having a Microsoft Word specialist on their team. Now, let’s look at the 7 tips and techniques that will help you improve your Word papers.

1. Use useful Microsoft Word Keyboard shortcuts

Use useful Microsoft Word Keyboard shortcuts

Performing repetitive actions over and over again can be tedious; this applies to Word as well. Sure, it might not take that long to perform a few extra clicks, but those additional seconds can add up to minutes wasted. Using keyboard shortcuts makes your workflow faster and allows you to focus on your content. There are thousands of Windows and MS Word shortcuts. Here are some of the frequently used MS Word keyboard shortcuts:

  • Ctrl + A: Select all contents of your document
  • Ctrl + C: Copy
  • Ctrl + V: Paste
  • Ctrl + s: Save
  • Ctrl+ X: Cut
  • Ctrl+N: create a new document
  • Ctrl+b: Bold
  • Ctrl+Z: Undoes the last action.
  • Ctrl+ F: Find
  • Ctrl+H: Replace
  • Ctrl+T: Create a hanging indent.
  • Ctrl+U: Underline the selected text.
  • Ctrl+ I: Italics
  • Ctrl+K – Insert a hyperlink
  • Ctrl + Enter: Insert an automatic page break
  • Double click and Triple-click: Select a word or paragraph
  • Ctrl + Shift + C: Copy the formatting of selected text
  • Ctrl + Shift + N: Apply the Normal style
  • Ctrl + F: Open the Find tab
  • Ctrl + Z: Undo the last action
  • Ctrl+N: Create a new document
  • Ctrl+z: Undo

Many users find using an external keyboard with keyboard shortcuts for MS Word better and make them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

2. Delete entire words at once

Delete entire words at once

Not so many people know, but deleting entire words at a time is a productivity hack. Sometimes you want to reword a sentence or simply remove it from your paragraph. You can move your mouse and select it, however, you can also quickly get rid of it by holding a single key. You can delete an entire word by holding the Ctrl key along with Backspace to speed up your work a little. Repeat this and quickly remove sentences or even entire paragraphs.

3. Add placeholder text with ease

Add placeholder text with ease

Did you know that there is an integrated “Lorem ipsum” generator in Microsoft Word? You can use it to quickly add in placeholder text without having to leave the application and find it online.

To get placeholder text in your document quickly, type in = rand (P, L) or =lorem (P, L), replacing the letters in the brackets with numbers. The letter ‘P’ corresponds to the number of paragraphs you want. The letter ‘L’ defines the number of lines each paragraph has.

For example, typing in = lorem(2,6) will generate a “Lorem ipsum” text that is two paragraphs long, with each paragraph containing six lines of text.

If you want a different placeholder, use the rand variation. This will insert random sentences from the Word help files, instead of the made-up language of “Lorem ipsum.”

4. Type anywhere on your pages in MS Word

Type anywhere on your pages in MS Word

If you’ve ever used Microsoft Publisher, you know that being able to write anywhere on your page opens up many possibilities. Did you know that this is possible in Microsoft Word as well?

Double-click on the spot you want your text to start at, and start typing like you normally would. This will make creating tables and designing page layouts a whole lot easier.

5. Learn how to use Smart Lookup

Learn how to use Smart Lookup

By selecting a word and right-clicking on it, you can use a tool called Smart Lookup. By utilizing it, you can quickly search the web from inside Word itself. Get information about a word, such as its definition, the word’s origin, pronunciation, and much more.

6. Customize your Ribbon interface

Customize your Ribbon interface

Do you have a set of tools you want to reach easier and faster, or have you simply grown tired of the default Ribbon provided by Microsoft? You can quickly and easily alter the Ribbon.

By navigating to the File menu, then clicking on Options, you can see the Customize Ribbon option. Here, you can see the Ribbon broken down to tabs. You can now alter what commands appear inside it to make your experience using Word more personalized.

This makes your experience with Word more customized and allows you to reach your most-used tools quickly. Speed your workflow up by having everything you need one click away.

7. Use Dark Mode in MS Word to Avoid eye strain

Use Dark Mode in MS Word to Avoid eye strain

Use a different color theme if you have sensitive eyes or prefer a different look than the bright white and blue default. You have the opportunity to change to a more mellow sepia color scheme or use the dark inverse theme to make pages easier to read for you. No need to worry – the document remains the same for everyone else.

Final thoughts

We hope that this article was able to help you learn more about Microsoft Word and just how powerful of a tool it is.

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